answers to your most common questions
Pricing
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Events start at $500. Your final price is determined by your guest count, duration of service, menu selections and any add-ons included. Reach out for a quote and we’ll provide you with an exact price and confirm availability.
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We have three different tiers that vary based on your guaranteed guest count and service time. Our Basic Brew package starts at 90min for at least 15 guests. The Perfect Pour is our most popular package, starting at 2hr for a guaranteed 60 guests. Our Statement Sips package gets you at least 3hr of service, with a guaranteed 150 guest count. All packages can be customized to your exact guest count, and service time. Reach out with your specific event information and we will put a package together that makes sense for your event.
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Every booking includes:
iced beverage preparation
dairy + alt milk options
professional barista service
mobile cart setup + cleanup + breakdown
cups, lids, straws
choice of 3 syrups for flavored lattes
choice of 2 signature lattes from the catalog
Add-ons range from extra guests/service hours/baristas, to additional menu items, pastry platters, branding, party favors and more.
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Yes, all drink service is unlimited for you and your guests.
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Yes, each package has a starting guest count, and a price for each additional guest. You confirm your final guest count with us 1 week prior, and that locks in your price. If you won’t know your exact guest count, we can work with you separately to estimate the size you’ll need.
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Travel within New Jersey is included. For events in NYC or other states, we add a travel fee based on distance which will be called out in your quote. We will do our best to meet you wherever you are for your event!
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Gratuity will not be expected or added onto your quote. Any tips you wish to leave our baristas during your event is always appreciated.
Booking & Contracts
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Putting down a 25% deposit secures your date. The final payment is due 2 weeks prior to your event.
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We recommend booking as soon as you can to secure your date, since availability throughout the week varies. We still do our best to accommodate last-minute bookings so reach out to us and we’ll let you know what’s available.
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Your 25% deposit can be applied to another date within 30 days of your event at no extra cost if you need to reschedule. If you need to cancel, the deposit is non-refundable but everything else is refundable until 2 weeks before your event. Any cancellations made less than 2 weeks before your event forfeits your entire payment.
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You have until 1 week prior to adjust your guest count. We will do our best to accommodate any last-minute adjustments, but if you still aren’t sure we recommend over-estimating as it’s easier for our baristas to adjust for less guests rather than more guests.
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As long as there is not another booking after yours on the day, we can adjust the service hours and provide you with an invoice after the event has concluded.
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Payments can be made through credit or debit card, or through ACH bank transfer. We will send you an invoice directly to your email to complete your payment.
Menu & Drinks
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Every event’s menu includes espresso and matcha lattes, three syrups or sweeteners, and two signature lattes you get to personalize. Additional menu items are available for an extra charge. See an example menu to get an idea of what yours will look like.
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Yes, our matcha lattes and refreshers make great coffee alternatives. A decaf option can also be included, just let us know and we’ll find an option that works for you.
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Yes, at a minimum each event includes our three milk options (whole, oat, almond) as well as three syrup/sweetener options that you get to choose. Extra menu options are available as add-ons to your quote.
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Yes, if you can dream it we can incorporate it in your menu! For a list of our current seasonal specials, scroll to the bottom of the Menu page. If your event is taking place in a different season, ask about previewing the upcoming seasonal specials for your event.
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Yes. For drop-off or pickup orders contact us directly via email or via Instagram (@rubyfruitco). We can prepare drinks for gatherings of any size.
Setup & Logistics
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Setup and teardown each take roughly 45-60 minutes to complete. These times are outside of your event hours and are already included in your quote.
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Setup includes transporting and positioning the coffee cart, arranging equipment and supplies, and preparing the serving station for guests. Breakdown includes packing up equipment and supplies, clearing the serving area, and leaving the space clean and tidy of waste.
We'll take care of the setup and cleanup so you can focus on enjoying your event!
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We bring everything we need on site so these are not required, but it is still helpful to know whether your venue provides electricity or water access.
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Yes, we cater plenty of outdoor events! If your outdoor venue is uncovered we recommend a tent or covered area to protect the cart and keep service smooth. A weather backup plan will be discussed when we confirm your setup with you.
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Yes! We can handle any restrictions dealing with load-in windows, parking access, or vendor approvals your venue might have. Let us know upfront so we can work through a plan with you.
Guests + Service Capacity
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A solid estimate is anywhere from 1-2 drinks per guest depending on the nature of your event. Longer events, morning events, and networking events tend to skew on the higher end of drinks-per-guest. Let us know your headcount and the timing and we can suggest the right package for you.
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With two baristas on site we serve roughly 50 to 60 handcrafted drinks per hour. For larger or more fast-paced events we can offer additional baristas or a second station to keep lines moving.
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Our packages offer anywhere from one to three baristas depending on your expected headcount. Some events might require more baristas or additional stations in order to maintain a high level of speed and quality. Let us know about the specifics for your event and we can work with you to make sure you have the barista staffing that’s the best fit.
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Yes! For higher volume events we scale with additional baristas and stations so attendees get served quickly and avoid longer wait times. Please share your headcount and service times and we will craft a setup that flows smoothly.
Dietary Restrictions + Allergens
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Decaf is available as an add-on or in place of caffeinated espresso. We also offer pre-bottled juice and tea beverages which are not caffeinated. Please communicate with us ahead of time if you will need to incorporate decaf to your menu.
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We offer oat milk and almond milk which are standard to every event menu. If you would like to request a special alt milk (macadamia nut, banana milk, hazelnut, etc…) please let us know and we can accommodate this as an add-on to your menu.
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Yes, every menu will include gluten-free and vegan options, but please let us know if this is a priority for your event and we will work closely with you to make sure your preferences are covered.
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We can work around any dietary restrictions and/or allergies you want covered. Please let us know and we can help with crafting the perfect menu for your event’s needs.
Customization + Branding
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Yes! While every event allows you to customize the menu items you choose, you may also choose a custom menu: where we design, name, and display a menu fully themed around your event.
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Yes, custom-branded cups are available as an add-on to your event along with additional branded wares like cup sleeves, food paper, to-go containers and more. Contact us regarding custom branding for a full list of potential moments to highlight your brand.
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Absolutely! A signature drink based on your event is one of the most special ways to make your event stand out, and feel memorable for your guests. We can work with you to craft the perfect beverage based on your campaign, company, celebration and more.
Insurance + Compliance
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Yes, we are fully insured and can provide a COI upon request. The turnaround for this is typically a few business days so the sooner you send us the venue’s requirements the better.
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Yes. We hold a food handler's permit in both NYC and NJ and are fully compliant with department of health regulations; documentation is available on request.